Privacy Policy

Last updated: April 19th, 2026

This Privacy Policy explains how TAP collects, uses, shares, retains, and protects information submitted through its website, executive intake process, contact forms, booking tools, recruitment communication, service inquiries, client service delivery, and TAPPHIRE-related interest submitted through the Contact page.

TAP is the public brand of TAP AI PRIVATE LIMITED, a company incorporated in India.

TAP AI PRIVATE LIMITED acts as the Data Fiduciary for personal data processed through this website and through TAP’s own inquiry, contact, recruitment, booking, and communication processes.

Where TAP processes personal data on behalf of a client under a written engagement, TAP may act as a Data Processor under the relevant engagement framework.

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Contact TAP

This Privacy Policy applies to information collected through the TAP website, executive intake process, contact forms, booking tools, recruitment communication, service inquiries, client service delivery, and TAPPHIRE-related interest submitted through public channels.

TAP handles personal data in line with applicable data protection laws, including India’s Digital Personal Data Protection Act, 2023 where applicable.

This Privacy Policy should be read together with TAP’s Terms of Use and Trust page. Where there is a conflict between this Privacy Policy and a separate written agreement, such as a Master Services Agreement, Statement of Work, NDA, Data Processing Agreement, or client contract, the written agreement governs for matters within its scope.

This Privacy Policy applies to information collected through the TAP website, executive intake process, contact forms, booking tools, recruitment communication, service inquiries, client service delivery, and TAPPHIRE-related interest submitted through public channels.

TAP handles personal data in line with applicable data protection laws, including India’s Digital Personal Data Protection Act, 2023 where applicable.

This Privacy Policy should be read together with TAP’s Terms of Use and Trust page. Where there is a conflict between this Privacy Policy and a separate written agreement, such as a Master Services Agreement, Statement of Work, NDA, Data Processing Agreement, or client contract, the written agreement governs for matters within its scope.

01

Overview

TAP may collect different categories of information depending on how you interact with us.

02

Information We Collect

Website information

Pages visited, browser or device information, approximate location, referring page, interaction data, and cookie or analytics identifiers, if enabled.

General Contact information

Full name, email address, organization if provided, inquiry type, and message content.

Executive Intake information

Full name, work email, company name, job title or role, LinkedIn profile if provided, phone number if provided, company operating location, other jurisdictions involved if provided, service requirement, timeline, data-sensitivity indicators, preferred next step, message content, and optional context documents if uploads are enabled.

Candidate and recruitment information

Resume or CV, profile links, work history, education, skills, communication history, interview status, hiring-related notes, candidate preferences, and offer or joining-related information where applicable.

Booking information

Name, email address, company name, role, meeting time, booking responses, calendar metadata, and meeting platform information.

Booking may be handled through a third-party booking tool such as Calendly, Microsoft Bookings, or another scheduling provider. Those providers may process booking-related information under their own privacy terms.

Name, email address, company name, role, meeting time, booking responses, calendar metadata, and meeting platform information.

Service delivery information

In client engagements, TAP may handle information related to HR operations, employee lifecycle work, candidate workflows, payroll input coordination, compliance task tracking, onboarding, exit processes, workflow documentation, and operating reviews.

The exact information handled depends on the written engagement scope, client instructions, applicable agreements, and the work being performed.

Public website forms should not be used to submit sensitive employee, payroll, candidate, legal, or confidential business information until TAP requests it under an appropriate agreement.

If sensitive information is required for an engagement, TAP will use an agreed channel and appropriate agreement, such as an NDA, service agreement, data processing arrangement, or other written framework.

Public website forms should not be used to submit sensitive employee, payroll, candidate, legal, or confidential business information until TAP requests it under an appropriate agreement.

If sensitive information is required for an engagement, TAP will use an agreed channel and appropriate agreement, such as an NDA, service agreement, data processing arrangement, or other written framework.

03

Sensitive Information Warning

TAP may use collected information to:

04 How TAP Uses Information

review and respond to inquiries

evaluate service fit

conduct executive intake

schedule and manage meetings

deliver agreed services

coordinate HR, payroll input, compliance tracking, hiring, workflow, or lifecycle work

communicate with candidates, clients, partners, and vendors

manage recruitment-related workflows

maintain business records

improve website and service operations

manage TAPPHIRE-related interest submitted through Contact

send updates where consent has been provided or where permitted by applicable law

comply with legal, contractual, operational, or record-keeping requirements

Human-reviewed

Scope-controlled

No training without explicit written agreement

TAP may use AI tools internally to assist with research, drafting, analysis, summarization, categorization, workflow preparation, or reporting support.

AI does not replace human review, client approval, stakeholder judgment, or final ownership of decisions affecting employees, candidates, payroll, compliance, hiring, or service delivery.

TAP does not intentionally use client, employee, candidate, inquiry, or service-delivery data to train TAPPHIRE, third-party AI models, or unrelated AI systems unless explicitly agreed in writing.

Where TAP uses AI service providers, TAP uses business or API configurations that do not permit provider model training by default where available, does not opt in to training or improvement programs using such data, and applies data minimization, human review, and vendor controls appropriate to the engagement.

TAP does not enter sensitive client, employee, candidate, payroll, legal, or confidential business information into personal AI chat tools unless the use is approved, contractually appropriate, and aligned with the applicable engagement framework.

TAP may use AI tools internally to assist with research, drafting, analysis, summarization, categorization, workflow preparation, or reporting support.

AI does not replace human review, client approval, stakeholder judgment, or final ownership of decisions affecting employees, candidates, payroll, compliance, hiring, or service delivery.

TAP does not intentionally use client, employee, candidate, inquiry, or service-delivery data to train TAPPHIRE, third-party AI models, or unrelated AI systems unless explicitly agreed in writing.

Where TAP uses AI service providers, TAP uses business or API configurations that do not permit provider model training by default where available, does not opt in to training or improvement programs using such data, and applies data minimization, human review, and vendor controls appropriate to the engagement.

TAP does not enter sensitive client, employee, candidate, payroll, legal, or confidential business information into personal AI chat tools unless the use is approved, contractually appropriate, and aligned with the applicable engagement framework.

06 AI Use

TAP may process candidate information for hiring-related purposes, including:

This Privacy Policy applies to information collected through the TAP website, executive intake process, contact forms, booking tools, recruitment communication, service inquiries, client service delivery, and TAPPHIRE-related interest submitted through public channels.

TAP handles personal data in line with applicable data protection laws, including India’s Digital Personal Data Protection Act, 2023 where applicable.

This Privacy Policy should be read together with TAP’s Terms of Use and Trust page. Where there is a conflict between this Privacy Policy and a separate written agreement, such as a Master Services Agreement, Statement of Work, NDA, Data Processing Agreement, or client contract, the written agreement governs for matters within its scope.

This Privacy Policy applies to information collected through the TAP website, executive intake process, contact forms, booking tools, recruitment communication, service inquiries, client service delivery, and TAPPHIRE-related interest submitted through public channels.

TAP handles personal data in line with applicable data protection laws, including India’s Digital Personal Data Protection Act, 2023 where applicable.

This Privacy Policy should be read together with TAP’s Terms of Use and Trust page. Where there is a conflict between this Privacy Policy and a separate written agreement, such as a Master Services Agreement, Statement of Work, NDA, Data Processing Agreement, or client contract, the written agreement governs for matters within its scope.

07 Candidate Data

role evaluation

candidate communication

interview coordination

feedback collection

offer support

joining handoff

candidate pipeline tracking

recruitment process administration

TAP may share information with:

TAP team members who need access for the relevant work contractors or delivery partners under confidentiality obligations client stakeholders, where relevant to the engagement hiring stakeholders, where relevant to candidate workflows payroll providers, statutory advisors, legal advisors, or other vendors where client-directed third-party business tools used for forms, booking, email, collaboration, document storage, analytics, workflow management, AI assistance, or service delivery professional advisors, where required legal or regulatory authorities, where required by law

TAP does not:

sell client, employee, candidate, inquiry, or payroll-related data

provide client, employee, candidate, inquiry, or service-delivery data to third parties for marketing, profiling, advertising, or commercial sale

09 How TAP Shares Information

TAP may use third-party business tools for:

Specific tool use may vary by engagement and may be reviewed contractually where required.

Where a third-party tool processes personal data, its own privacy terms may also apply.

A summary of tool categories used in current engagements is available on request from contact@tapaia.com.

Specific tool use may vary by engagement and may be reviewed contractually where required.

Where a third-party tool processes personal data, its own privacy terms may also apply.

A summary of tool categories used in current engagements is available on request from contact@tapaia.com.

10 Sub-Processors and Tools

website hosting

forms

calendar and booking

collaboration

document storage

analytics

workflow management

AI assistance

service delivery

If TAP enables optional context-document uploads through the Executive Intake form, uploaded materials are used only for inquiry review, service-fit assessment, and related follow-up.

Users should not upload sensitive employee, payroll, candidate, legal, or confidential business files unless TAP requests them under an appropriate agreement.

TAP may apply file size limits, file type restrictions, malware checks, and storage controls to uploaded materials.

If TAP enables optional context-document uploads through the Executive Intake form, uploaded materials are used only for inquiry review, service-fit assessment, and related follow-up.

Users should not upload sensitive employee, payroll, candidate, legal, or confidential business files unless TAP requests them under an appropriate agreement.

TAP may apply file size limits, file type restrictions, malware checks, and storage controls to uploaded materials.

11 Optional Uploads

TAP retains information for as long as needed for the purpose for which it was collected, including:

Where an inquiry does not lead to an engagement, related data may be retained for a period appropriate for record-keeping and dispute-handling purposes, then deleted or anonymized unless longer retention is required by law or legitimate business need.

Where appropriate, information may be returned, archived, deleted, or anonymized based on the applicable agreement or retention framework.

12 Retention

inquiry review

follow-up communication

service evaluation

service delivery

candidate communication

recruitment workflows

legal or contractual obligations

audit support

dispute handling

business records

operational requirements

TAP AI PRIVATE LIMITED is currently registered in India.

Information submitted through the website or handled through engagements may be processed in India and, depending on the tools used or engagement scope, may involve cross-border processing.

Cross-border data handling is managed based on applicable law, client requirements, tool selection, and contractual arrangements.

Where a Data Principal submits information from a jurisdiction with data protection laws outside India, TAP handles that information in line with applicable requirements and the relevant engagement framework where required.

Specific cross-border handling for client engagements outside India is addressed contractually.

TAP AI PRIVATE LIMITED is currently registered in India.

Information submitted through the website or handled through engagements may be processed in India and, depending on the tools used or engagement scope, may involve cross-border processing.

Cross-border data handling is managed based on applicable law, client requirements, tool selection, and contractual arrangements.

Where a Data Principal submits information from a jurisdiction with data protection laws outside India, TAP handles that information in line with applicable requirements and the relevant engagement framework where required.

Specific cross-border handling for client engagements outside India is addressed contractually.

13 Cross-Border Data Handling

Depending on applicable law, individuals may have rights regarding their personal data.

Under India’s Digital Personal Data Protection Act, where applicable, Data Principals may have rights including:

Depending on applicable law, individuals may have rights regarding their personal data.

Under India’s Digital Personal Data Protection Act, where applicable, Data Principals may have rights including:

To exercise these rights, contact TAP at contact@tapaia.com.

TAP will respond within the timelines required under applicable law.

If TAP cannot fully complete a request, for example because information must be retained for legal, contractual, operational, audit, or dispute-handling reasons, TAP will explain the reason where appropriate.

To exercise these rights, contact TAP at contact@tapaia.com.

TAP will respond within the timelines required under applicable law.

If TAP cannot fully complete a request, for example because information must be retained for legal, contractual, operational, audit, or dispute-handling reasons, TAP will explain the reason where appropriate.

14 Data Principal Rights

right to access information about personal data being processed

right to correction, completion, or updating of personal data

right to erasure of personal data, subject to legal retention requirements

right to withdraw consent where processing is based on consent

right to grievance redressal

right to nominate another individual to exercise rights in case of death or incapacity

Privacy / Grievance Contact:
contact@tapaia.com

Entity:
TAP AI PRIVATE LIMITED

Registered office:
#73, Church Street, Mahatma Gandhi Road, Bangalore North, Bangalore- 560001, Karnataka

TAP will review privacy or data-related grievances and respond within the timeframes required under applicable law.

If TAP later publishes a dedicated privacy or grievance email, requests may be routed through that channel.

15 Grievance Redressal

Privacy / Grievance Contact:
contact@tapaia.com

Entity:
TAP AI PRIVATE LIMITED

Registered office:
[Insert registered office address]

TAP will review privacy or data-related grievances and respond within the timeframes required under applicable law.

If TAP later publishes a dedicated privacy or grievance email, requests may be routed through that channel.

15 Grievance Redressal

TAP applies practical security and access controls based on engagement scope and data sensitivity.

These may include:

TAP does not guarantee complete security. No website, form, tool, or system can be guaranteed to be fully secure.

16 Security and Access Practices

role-based access

confidentiality obligations

approved tools

access review

secure handoffs

data minimization

controlled sharing

incident response processes

If TAP becomes aware of a suspected data incident affecting personal data handled by TAP, TAP will investigate and notify affected clients or relevant parties without undue delay, as appropriate under the applicable agreement and law.

Where required by law, TAP will notify the relevant authority or data protection body.

Specific notification timelines and procedures may be defined contractually per engagement.

17 Incident Response

If TAP becomes aware of a suspected data incident affecting personal data handled by TAP, TAP will investigate and notify affected clients or relevant parties without undue delay, as appropriate under the applicable agreement and law.

Privacy Policy

Last updated: April 19th, 2026

TAP is the public brand of TAP AI PRIVATE LIMITED, a company incorporated in India.

TAP AI PRIVATE LIMITED acts as the Data Fiduciary for personal data processed through this website and through TAP’s own inquiry, contact, recruitment, booking, and communication processes.

Where TAP processes personal data on behalf of a client under a written engagement, TAP may act as a Data Processor under the relevant engagement framework.

This Privacy Policy applies to information collected through the TAP website, executive intake process, contact forms, booking tools, recruitment communication, service inquiries, client service delivery, and TAPPHIRE-related interest submitted through public channels.

TAP handles personal data in line with applicable data protection laws, including India’s Digital Personal Data Protection Act, 2023 where applicable.

This Privacy Policy applies to information collected through the TAP website, executive intake process, contact forms, booking tools, recruitment communication, service inquiries, client service delivery, and TAPPHIRE-related interest submitted through public channels.

TAP handles personal data in line with applicable data protection laws, including India’s Digital Personal Data Protection Act, 2023 where applicable.

01

01

Overview

Overview

TAP may collect different categories of information depending on how you interact with us.

TAP may collect different categories of information depending on how you interact with us.

02

02

Information We Collect

Information We Collect

Public website forms should not be used to submit sensitive employee, payroll, candidate, legal, or confidential business information until TAP requests it under an appropriate agreement.

If sensitive information is required for an engagement, TAP will use an agreed channel and appropriate agreement, such as an NDA, service agreement, data processing arrangement, or other written framework.

Public website forms should not be used to submit sensitive employee, payroll, candidate, legal, or confidential business information until TAP requests it under an appropriate agreement.

If sensitive information is required for an engagement, TAP will use an agreed channel and appropriate agreement, such as an NDA, service agreement, data processing arrangement, or other written framework.

03

03

Sensitive Information Warning

Sensitive Information Warning

TAP may use collected information to:

04

04

How TAP Uses Information

How TAP Uses Information

TAP uses inquiry information to review and respond to submissions.

Marketing, service updates, company updates, or TAPPHIRE-related updates are sent only where the user has opted in or where permitted by applicable law. Users may opt out of such communications.

TAP does not bundle marketing consent with required inquiry consent. If a form includes optional updates, that consent is separate from the consent required to process and respond to the inquiry.

TAP uses inquiry information to review and respond to submissions.

Marketing, service updates, company updates, or TAPPHIRE-related updates are sent only where the user has opted in or where permitted by applicable law. Users may opt out of such communications.

TAP does not bundle marketing consent with required inquiry consent. If a form includes optional updates, that consent is separate from the consent required to process and respond to the inquiry.

05

05

Consent and Communication Preferences

Consent and Communication Preferences

TAP may use AI tools internally to assist with research, drafting, analysis, summarization, categorization, workflow preparation, or reporting support.

AI does not replace human review, client approval, stakeholder judgment, or final ownership of decisions affecting employees, candidates, payroll, compliance, hiring, or service delivery.

TAP does not intentionally use client, employee, candidate, inquiry, or service-delivery data to train TAPPHIRE, third-party AI models, or unrelated AI systems unless explicitly agreed in writing.

TAP does not enter sensitive client, employee, candidate, payroll, legal, or confidential business information into personal AI chat tools unless the use is approved, contractually appropriate, and aligned with the applicable engagement framework.

TAP may use AI tools internally to assist with research, drafting, analysis, summarization, categorization, workflow preparation, or reporting support.

AI does not replace human review, client approval, stakeholder judgment, or final ownership of decisions affecting employees, candidates, payroll, compliance, hiring, or service delivery.

TAP does not intentionally use client, employee, candidate, inquiry, or service-delivery data to train TAPPHIRE, third-party AI models, or unrelated AI systems unless explicitly agreed in writing.

TAP does not enter sensitive client, employee, candidate, payroll, legal, or confidential business information into personal AI chat tools unless the use is approved, contractually appropriate, and aligned with the applicable engagement framework.

06

06

AI Use

AI Use

TAP may process candidate information for hiring-related purposes, including:

TAP may process candidate information for hiring-related purposes, including:

This Privacy Policy applies to information collected through the TAP website, executive intake process, contact forms, booking tools, recruitment communication, service inquiries, client service delivery, and TAPPHIRE-related interest submitted through public channels.

TAP handles personal data in line with applicable data protection laws, including India’s Digital Personal Data Protection Act, 2023 where applicable.

This Privacy Policy applies to information collected through the TAP website, executive intake process, contact forms, booking tools, recruitment communication, service inquiries, client service delivery, and TAPPHIRE-related interest submitted through public channels.

TAP handles personal data in line with applicable data protection laws, including India’s Digital Personal Data Protection Act, 2023 where applicable.

07

07

Candidate Data

Candidate Data

TAPPHIRE is in development as a future product layer.

Users may submit TAPPHIRE-related interest through the Contact page. TAPPHIRE-related interest submitted through the Contact form is identified through the inquiry type field and processed for TAPPHIRE-related communication where consent is provided.

Product-specific privacy terms will be published when TAPPHIRE offers user-facing product functionality.

Descriptions of TAPPHIRE are forward-looking and do not create a product commitment, feature guarantee, launch promise, subscription offer, or basis for purchasing or planning decisions.

TAPPHIRE is in development as a future product layer.

Users may submit TAPPHIRE-related interest through the Contact page. TAPPHIRE-related interest submitted through the Contact form is identified through the inquiry type field and processed for TAPPHIRE-related communication where consent is provided.

Product-specific privacy terms will be published when TAPPHIRE offers user-facing product functionality.

Descriptions of TAPPHIRE are forward-looking and do not create a product commitment, feature guarantee, launch promise, subscription offer, or basis for purchasing or planning decisions.

08

08

TAPPHIRE-Related Interest

TAPPHIRE-Related Interest

TAP may share information with:

TAP may share information with:

TAP does not:

TAP does not: